After more than two years of Covid-19, we are now entering a new phase of learning to live with it – thanks largely to a successful vaccination programme. But while it’s undoubtedly good news that restrictions are gradually being lifted throughout the UK, the virus still has plenty of potential to cause havoc, with staff absences due to infection and self-isolation proving particularly frustrating for employers.
This means sudden and unexpected gaps in the rota, often combined with a reduced pool of employees available to fill them. Then there are the increased complications in calculating pay.
Make last minute changes to the rota from anywhere
A professional rota management system can’t conjure up staff from nowhere but it can save you time and unnecessary stress by helping you deal with absences as they arise, simply and efficiently. And, unlike a paper or spreadsheet-based staff allocation system, easyLog’s purpose-built software is available in a browser-based format so you can create and adjust your staff rosters anywhere with access to the internet, up to the very last minute.
You can also choose useful additional features such as allocating staff according to a budget and enabling them to view their hours and submit expense and holiday requests via an app on their phone.
Rota software: so much more than a spreadsheet
Some of the benefits of our browser-based rota software include:
- Instant information on potential gaps in the rota, such as staff running late, leaving too early or not appearing for a shift – with alarms automatically emailed to key personnel
- Rotas can be created quickly and easily using standard shift times selected from a dropdown menu or on an ad-hoc basis
- A definable repeating pattern, for example weekly or two weekly, can be set per employee if staff work regular shifts
- Staff can be assigned a standard shift, modified standard shift or a manually-entered period
- Multiple shift times and specific clients can be allocated on an individual day
- The rota can be displayed for all staff or by work group, showing all the shifts allocated to employees in more than one work group
- Options for managing flexible hours such as definable start and end times and monitoring minimum hours within a defined period
- Simple recording of sickness, holiday and other absences for accurate payroll management
- Range of reports covering payroll, holiday, sickness, punctuality and other essential staff management matters
Calculating the correct pay is easy
Covid absences don’t just complicate the rota – working out correct rates of pay can also be a challenge. Isolation sick pay and staff who work variable roles, rates and/or shifts are just two of the issues that will make the payroll manager’s job even harder.
easylog software can manage multiple pay rates, so calculating the correct rate of pay is simple. A shift analysis report, for example, automatically calculates an employee’s average pay per hour across any period, which can be used to determine the average hourly rate.
easyLog also offers a variety of low-cost staff attendance recording apps that work seamlessly with our rota software. The attendance records are automatically compared against shift times to produce a pay analysis report, while an authorisation procedure provides the option to pay, part pay or disallow a period if there is a discrepancy.
Find out more
For more information on our browser-based rota and payroll reporting software, including customisation request, please contact us. Alternatively visit our staff scheduling web pages.