cleaning contractors

Get on top of track and trace with QR code attendance recording for cleaners

 

In the post Covid-19 world, the demands on record keeping by cleaning contractors have increased massively, with track and trace capability an essential element in preventing the onward transmission of infection. A cleaning service provider will not only need to prove employee attendance at the site but also potentially the areas, buildings and even individual rooms or offices that their cleaners entered.

Thankfully, easyLog has a simple, easy-to-implement, low-cost solution based around smartphone QR code scanning technology.

Cleaners record arrival and leaving times simply by scanning a QR code

QR codes are available from numerous free-to-use websites. Multiple QR codes can be created, each representing a specific location. Cleaners then use easyLog's easily installable Location Clock app on their Apple or Android smartphone to record their arrival and leaving time, simply by scanning the QR code placed at each location.

The attendance records are then transferred into easyLog’s eLog timesheet and attendance software module. The software is web browser-based, meaning that it can be accessed on any smartphone, tablet or laptop that has an internet connection – just like a website. So records can be viewed on the move by busy owners or managers without the need to return to an office.

Web browser-based software from just £20 per month

And with business costs increasing from the measures now needed to protect workforces and ensure best practice, you’ll be pleased to hear that this complete easyLog solution starts from as little as £20 plus VAT per month for up to 15 employees, including support, training and branding the app with your company logo and colours.

If you want to know more, visit our cleaning management website or contact us to talk to one of our team.

Posted by administrator in Apple iPhone, Cleaning contractor software, Clocking and employee attendance, QR code and biometric clocking, Smartphone app, Time and attendance, Timesheets, 0 comments

Site Supervisor: the app that lets you manage cleaning and property maintenance jobs on site

As a supplier of attendance monitoring and scheduling software to cleaning and property maintenance contractors, we are only too aware that these customers tend to do as much, or more, of their work outside the office as sitting behind a desk.

With this in mind, easyLog has developed Site Supervisor, a low-cost app for tablets and smartphones that enables managers to be more effective and productive on site – by inspecting and recording progress on existing contracts and creating estimates for prospective jobs, as well as sharing details with colleagues and clients via email. The app can also be used by staff to log completed tasks and add optional notes and photos so you can track exactly what is being done and when.

Manage inspections and estimates anywhere, online or offline

The Site Supervisor app can be used online and offline, so is suitable for all kinds of site and location, including premises with no internet connection.

With Site Supervisor, you can:

  • Submit a repair request for a property and view previous requests
  • Authorise new maintenance tasks
  • Produce maintenance job sheets
  • Sign-off and archive maintenance work requests
  • Record a site inspection check list using dropdown menus, flagging up alarms if necessary
  • Email details of inspections quickly and easily to colleagues and clients
  • View work reports over a selected period and share them by email
  • Estimate site cleaning and maintenance job times using a scoring system
  • View the latest updated estimates
  • Record actions as they are being done and add notes and pictures

Site Supervisor works on Android, Apple and Windows tablets and smartphones and can be easily customised to suit your company’s specific business practices. The app is ideal for commercial cleaning contractors, property maintenance companies and other organisations that need a straightforward and reliable way of keeping building maintenance records.

Talk to one of our team

For more information about the easyLog Site Supervisor app, or any of our staff attendance and scheduling products for cleaning and property maintenance companies, talk to one of our team on 01892 834406 or visit our cleaning management website.

Posted by administrator in Apple iPhone, Cleaning contractor software, Latest news, Smartphone app, 0 comments

Show clients that cleaning is being done with a QR code attendance app

 

Many things have changed since the pandemic struck. But even during periods of lockdown commercial premises have still had to be cleaned – often using new, more time-consuming processes. This has placed additional pressure on contract cleaning companies not only in terms of implementing more stringent sanitising routines but also in demonstrating to clients that all their Covid hygiene requirements have been met.

easyLog’s QR code attendance app, Location Clock, is simple, low-cost tool that can help by providing firm evidence of exactly who is attending which location and when. This ensures that your cleaners’ timesheets are accurate and you have dependable tracking information if required, as well as enabling you to reassure clients that cleaning regimes are being conducted as requested.

And, because the app is loaded onto each cleaner’s smartphone, your employees can clock in and out hygienically without using clients’ phones.

Track cleaning of individual rooms and work zones

The app is used to read a free-to-download QR code on arrival at a work location. Any number of unique identifying codes can be used, so the system can record cleaners’ visits to individual rooms, work zones, equipment or even a particular route around a building, depending on your clients’ requirements.

The Location Clock app creates a foolproof record of the employee, site, date and time, which is automatically sent back to the easyLog software. Reports can then be generated and shared with clients by email to show that their cleaning regimes are being followed correctly.

The attendance app is suitable for cleaning and maintenance contractors of all sizes and is available with flexible pricing models based on employee or monthly clocking numbers.

Find out more

easyLog’s Location Clock app is one of a number of software products designed to help cleaning and maintenance contractors manage site visits and timesheets, staff rotas, job estimates and inspections.  For more information, contact one of our team on 01892 834406, request a callback or send us an email.

Posted by administrator in Cleaning contractor software, Clocking and employee attendance, Flexible working, QR code and biometric clocking, Smartphone app, Time and attendance, Timesheets, 0 comments