QR code attendance app

Aug

2024

Keep track of inductions and training with a QR code attendance app

When it comes to clocking apps, it seems there is no end to the versatility and usefulness of QR codes. Did you know, for instance, that you can use a standard easyLog clocking app to keep a record of employee induction and training sessions?

Like all the best ideas, it is brilliantly simple. Just create additional QR codes for any training and induction programmes and then get employees to record their participation by scanning the code, in the same way that they clock in.

As well as being quick and simple, the system:

Provides a reliable record of which employee attended a particular session and when
Is extremely cost-effective because it uses free-to-download QR codes and the company’s existing attendance recording solution
Can be used to record training and induction attendance at any time and in any location
Allows full reporting of both training and induction attendance by employee

Simple attendance recording for multiple activities

But the main advantage is that QR attendance recording is so flexible – it can be used for any activity from health and safety briefings and ensuring that machine operating instructions have been read to providing records for risk assessments.

Find out more

For more information about making the most of our versatile QR code attendance apps, speak to one of our team.

May

2024

Flexible reports for easier timesheet management

When you’re choosing a staff attendance system it’s easy to focus more attention on the employee-facing technology than what’s going on under the bonnet of the supporting software. But at easyLog we put a great deal of thought and effort into ensuring the behind-the-scenes features of our attendance products are as practical, simple to use and efficient as the clocking function.

Take reports, for instance. We have fine-tuned the report options to enable customers to view the data they need in ways that will help make managing timesheets, costings and pay more accurate and efficient than before. This is a taste of what you can expect.

Flexibility is the key

Being able to handle attendance data in the way that suits your particular organisation, staff and way of working is essential for effective management – so we have made the way reports are created and viewed as flexible as possible.

For instance, you can select data:

By site
By client
By department
By grade
By employee
By work group
And individually, or by a range, or by all

How you choose to format the report is equally flexible:

Timesheets can be rounded however you like – for example, to the nearest 15 minutes, or five minutes, and so on
Deduct unpaid breaks by definable rules
You can also view summaries and averages

Control of your costs

The “Costed” report option is another useful feature that is popular with customers, particularly those that employ sub-contractors such as construction companies. This report allows the user to define a pay rate per hour per person and then automatically add up a costed timesheet – handy for comparing against contractors’ invoices and keeping control of your costs.

The clever reports you don’t usually get

Feeback from customers shows that they appreciate the range of reports on offer. One they particularly like is the “Between first and last clockings” report. This shows the hours between the first and last clocking of the day and so gives a total timesheet for the hours on shift, without all the detail in between – which, of course, they can also see if they want. This is especially useful where workers start and end their day from one location – for example, going to an office to pick up a van and then returning it later that day.

Another report just lists who has clocked in on any selected day. And then there is the “Clients not visited” report, which enables you to check on clients or sites that have not been attended over a defined period.

Keep your accountant happy

Data reports need to be shareable with relevant parties, not least your accountancy software. So we have a range of export options, including Excel, Word, PDF and CSV, so you can make the most of the data.

Find out more

If you have any questions about our attendance solutions and reports, talk to one of our team on 01892 834406 or request a callback using the form on this page.

Apr

2024

Need a speedy way to clock-in sub-contractors? You’ve got it.

Keeping track of the working hours of regular employees is usually pretty straightforward – it’s just a question of choosing the right easyLog attendance app to suit your team and requirements and downloading it. Simple. But when you are dealing with sub-contractors and other short-term or irregular workers, the situation is a bit more fluid.

In the construction industry especially, the personnel attending sites can change regularly and there may be a steady stream of new workers and visitors to keep track of. But going through the process of pre-registering them all on the company’s employee attendance recording system is not really practical. So easyLog has developed an ingenious workaround: the employee and sub-contractor attendance recording solution, or eLogESCAR.

Fast and reliable clocking with no pre-registering required

This simple attendance monitoring option requires just a smartphone and a free-to- download QR code. To clock in, users simply scan the QR code with their phone to open a web page and then fill in their name and company details when prompted.

The software confirms the attendance location using geolocation technology and holds their details so they can simply scan the QR code to call up the web page and press the clock out button when they leave.

Accurate timesheets and invoices backed-up by geolocation data

Because the software automatically identifies the location the person is attending, site managers can easily see who is on-site at any time. It’s quick, simple and reliable – and, best of all, no pre-registration is required.

Ideal for sub-contractors, temporary workers and visitors
Attendance locations are confirmed by geolocation technology for accurate timesheets
Reporting by time and by hourly cost and by individual and sub-contractor company, helping you reconcile invoices with actual attendance
Managers can easily see who is on-site at any time
The software can be used to check attendance in the event of an evacuation
Further check boxes can be added to the attendance screen if required, for example to confirm skills and plant operation certification or that health and safety guidelines have been read

Find out more about eLogESCAR

For more information about our simple, low-cost web page attendance option, talk to one of our team.

Mar

2024

Get the best attendance app for the job

Is it really possible to have too much choice? With our ever-growing variety of employee attendance recording options, it can sometimes be hard for customers to decide which products are most suitable for their workers, site locations and specific requirements.

This guide provides answers to some of the questions we often get asked when helping customers to find the best attendance management technology for their particular job and circumstances.

Q: What would you recommend to get up and running quickly? My employees visit multiple client sites and I’m on a tight budget.

A: One of easyLog’s most popular products is our Location Clock QR code clocking app because it is so quick and easy to set up and uses employees’ own smartphones as attendance recording devices, keeping capital outlay to an absolute minimum. Staff simply download the app from the online store for their operating system and record attendance by using their phone to read a free-to-download QR code at each work location, making it ideal for workers who visit multiple sites or different areas within a single workplace. The app is easy to use, cost effective and very reliable – clockings are backed-up by geolocation coordinates and other in-built security features so attendance is recorded accurately, even if a worker tampers with the clock on their phone, for example. Plus there are no up front costs – just a small monthly charge based on the number of app users. Prices start at £18 plus VAT per month for up to 10 people and include installation, easyLog software and support.

Q: We have multiple workers attending just a couple of sites: what is the most efficient way to clock them in and out?

A: In the past, employers in this situation would almost certainly have opted for a fixed clocking terminal, with all its attendant capital and maintenance charges. Nowadays we believe a tablet offers all the benefits of a fixed terminal at a significantly lower cost. You can choose whether you want to fix the tablet in place, and let employees clock themselves in and out, or would prefer a supervisor to oversee the process. You can also select the clocking app according to the level of security you require, from simple PIN or dropdown menu selection through to foolproof photographic identification. You can even mix and match clocking apps to suit employees with different attendance recording needs, such as office staff and shop floor or contract workers.

Q: I just want a straightforward clocking in and out solution so I can manage timesheets more easily and keep track of who is in the building. What are my options?

A: We would usually advise a simple tablet-based attendance app, such as easyLog’s Clock With ID, to customers who just want a straightforward clocking solution without extra identification technology. Staff just open the app and input a pre-allocated PIN or select their name from a dropdown menu whenever they arrive or leave. The tablet can be fixed or portable and, as with all our attendance apps, the clocking data is confirmed by built-in security features such as geolocation coordinates and server logs. This app can be coupled with our visitor attendance management module, so visitors can be clocked in and out using the same dropdown menu system. We also offer a separate Roll Call app, which runs on a fire officer’s or supervisor’s smartphone or tablet and provides a live display of who is currently logged as being on your premises.

Q: I suspect some of my workers are signing in and out for each other and falsifying their hours. How can I put a stop to this?

A: All our clocking apps provide employee identification of some kind to meet the differing needs of customers. Where workers are determined to beat the system or correct identification is a matter of site safety, we would always recommend our facial recognition app, Geo Clock With Photo. This app is available in two versions, both of which provide an instant record of an employee's identity, attendance time and location, along with other built-in features that prevent clocking fraud, such as geolocation data.

Option one is full facial recognition, where biometric software automatically compares a photo taken during a clocking with a stored image and returns the result in the attendance record. Option two is image capture, where a photo of an employee is taken at a clocking and stored on a cloud server for manual checking, either at the time or later. Both versions are available for tablet or smartphone, which have their own unique identifiers. Any attempt to clock in or out on someone else’s behalf is automatically detected in the easyLog software and flagged up for action.

Q: We employ contractors so we often get people we don’t know turning up to work on-site. Do you have a simple clocking option for them that doesn’t require downloading an app on their phones?

A: Our web-based attendance solution has been developed specifically to enable employers that use short-term agency staff or sub-contractors, such as construction and events companies, to clock workers in and out quickly and easily without going through the process of setting up an app-based product. To record their attendance, workers simply open a web page by scanning a QR code with their phone, fill in their name and tap the clock in button. All that is required is a smartphone with an internet connection – the easyLog software does the rest.

Find the right clocking option for your business

If you have any questions about finding the best attendance recording app for your employees, talk to one of our team on 01892 834406 or request a callback using the form on this page.

Mar

2021

Get on top of track and trace with QR code attendance recording for cleaners

In the post Covid-19 world, the demands on record keeping by cleaning contractors have increased massively, with track and trace capability an essential element in preventing the onward transmission of infection. A cleaning service provider will not only need to prove employee attendance at the site but also potentially the areas, buildings and even individual rooms or offices that their cleaners entered.

Thankfully, easyLog has a simple, easy-to-implement, low-cost solution based around smartphone QR code scanning technology.

Cleaners record arrival and leaving times simply by scanning a QR code

QR codes are available from numerous free-to-use websites. Multiple QR codes can be created, each representing a specific location. Cleaners then use easyLog's easily installable Location Clock app on their Apple or Android smartphone to record their arrival and leaving time, simply by scanning the QR code placed at each location.

The attendance records are then transferred into easyLog’s eLog timesheet and attendance software module. The software is web browser-based, meaning that it can be accessed on any smartphone, tablet or laptop that has an internet connection – just like a website. So records can be viewed on the move by busy owners or managers without the need to return to an office.

Web browser-based software from just £20 per month

And with business costs increasing from the measures now needed to protect workforces and ensure best practice, you’ll be pleased to hear that this complete easyLog solution starts from as little as £20 plus VAT per month for up to 15 employees, including support, training and branding the app with your company logo and colours.

If you want to know more, visit our cleaning management website or contact us to talk to one of our team.

Mar

2021

Hygienic QR code attendance recording – at a very affordable price

If your staff are concerned about recording their attendance on a traditional clocking-in terminal shared by multiple employees, there is an alternative – easyLog’s low-cost, simple-to-implement QR code clocking app.

Covid-safe clocking in with a smartphone

Using their own smartphone – and therefore ensuring a Covid-safe approach – each employee scans a QR code to identify their location and record the time and date of their attendance. QR codes are free to download from multiple websites and, after laminating, can be placed anywhere indoors or outside.

The easyLog Location Clock app is downloaded free by your staff from the online stores and is automatically set up for use simply by entering two numbers when prompted. The app can be branded with your company logo and colours so presents a professional image to both your customers and employees.

No IT skills required and anti-fraud measure built in

The attendance records are automatically passed into easyLog’s eLog timesheet management software module to swiftly produce reports by employee, client, job function, etc, across any date period for the time spent at any site. This web browser-based software can be accessed on any device with an internet connection and is run on a cloud platform, so no IT skills or overhead are required.

And, if you think someone might copy the QR code and scan it from the comfort of their bed, there are a number of anti-fraud measures in the system to ensure any abuse is quickly identified.

Above all, in these testing times, you’ll be pleased to hear that this complete easyLog solution starts from as little as £20 plus VAT per month for up to 15 employees, including support, training and company branding of the app.

Find out more

Contact one of our team on 01892 834406 or send us an email if you would like to know more.

Jan

2021

Show clients that cleaning is being done with a QR code attendance app

Many things have changed since the pandemic struck. But even during periods of lockdown commercial premises have still had to be cleaned – often using new, more time-consuming processes. This has placed additional pressure on contract cleaning companies not only in terms of implementing more stringent sanitising routines but also in demonstrating to clients that all their Covid hygiene requirements have been met.

easyLog’s QR code attendance app, Location Clock, is simple, low-cost tool that can help by providing firm evidence of exactly who is attending which location and when. This ensures that your cleaners’ timesheets are accurate and you have dependable tracking information if required, as well as enabling you to reassure clients that cleaning regimes are being conducted as requested.

And, because the app is loaded onto each cleaner’s smartphone, your employees can clock in and out hygienically without using clients’ phones.

Track cleaning of individual rooms and work zones

The app is used to read a free-to-download QR code on arrival at a work location. Any number of unique identifying codes can be used, so the system can record cleaners’ visits to individual rooms, work zones, equipment or even a particular route around a building, depending on your clients’ requirements.

The Location Clock app creates a foolproof record of the employee, site, date and time, which is automatically sent back to the easyLog software. Reports can then be generated and shared with clients by email to show that their cleaning regimes are being followed correctly.

The attendance app is suitable for cleaning and maintenance contractors of all sizes and is available with flexible pricing models based on employee or monthly clocking numbers.

Find out more

easyLog’s Location Clock app is one of a number of software products designed to help cleaning and maintenance contractors manage site visits and timesheets, staff rotas, job estimates and inspections. For more information, contact one of our team on 01892 834406, request a callback or send us an email.

Phone us now on 01892 834406 or request a callback