software for tablets

Facial recognition – for hygienic and fraud-proof staff clocking

 

Recording attendance presents a far higher risk of virus transmission if staff are sharing a traditional terminal – which provides businesses seeking a fraud-proof clocking method with a dilemma.

If a fingerprint or hand reader is used by everyone, a strict cleaning regime needs to be implemented to ensure the well-being of staff and maintain their confidence in a safe workplace.

Should a company decide to install a proximity card or tag-reading terminal to avoid physical contact, then more traditional concerns come into play – such as whether staff are swapping cards or tags to fraudulently record the attendance of a fellow worker who is not actually there.

App-based attendance recording: low-cost, hygienic, tamper-proof

easyLog has for some time offered its clients app-based attendance recording that converts an employee’s smartphone into a hygienic, safe and reliable clocking device. Low-cost and easily implemented, these apps have various features that prevent an employee from falsely recording their attendance, including identifying the GPS coordinates where the clocking was made and recognising if the time on the phone has been tampered with.

Now easyLog has moved this technology even further ahead with its Geo Clock With Photo app for Android and Apple smartphones. This app takes a photo – like a selfie – when an employee records their attendance and automatically verifies it as genuine by biometric facial recognition. It combines this function with geolocation data, so both identity and location are confirmed in one record, providing total assurance that the attendance record is genuine.

Also available for tablets

This app is also available for a tablet to allow a site supervisor to record the attendance of individuals as they arrive – thereby maintaining a safe and hygienic clocking process – or as a wall-mounted device for recording entry and exit from a site.

If you want to be sure that an attendance record is genuine or you maintain a site that demands very secure management of the personnel who are allowed in, easyLog’s Geo Clock With Photo app may be the low cost answer to your needs. And with contact limited to each handset user – or, in the case of a tablet, a particular supervisor – you can be confident that you are reducing the risk of spreading infection too.

Find out more

Contact one of our friendly team on 01892 834406, request a callback using the form on the right or email us your enquiry.

Posted by administrator in Apple iPhone, Clocking and employee attendance, Domiciliary care and supported living, Flexible working, Latest news, Mobile worker tracking, QR code and biometric clocking, Smartphone app, Time and attendance, Timesheets, 0 comments

Facial recognition apps make clocking in as easy as taking a selfie

 

When it comes to attendance recording, few options are more foolproof than biometric devices. But even low-cost fingerprint readers and hand scanners require a level of up-front investment that may be beyond some employers – especially in the current economic climate. But if you want the rigour of biometric staff clocking without the hassle of dedicated devices, there is an answer and it is literally staring you in the face – an easylog facial recognition app for tablet or smartphone.

Evidence of identity that cannot be faked

Our facial recognition attendance apps are particularly useful because they provide evidence of the identity of an employee making a clocking, along with  time, date and geolocation data – so it is impossible for someone to clock in on somebody else’s behalf or from a different location. They are simple to use and install and can be downloaded from the Google and Android online stores, just like any other app.

easylog is currently offering two flexible facial recognition clocking app options – Face Log and Geo Clock With Photo – although we are constantly developing our attendance software range.

Face Log – the always on, fixed clocking option for tablets

This clocking app is for Android tablets and uses the front camera, so we recommend it is wall-mounted for convenience and security. As it is always online, it requires a reliable internet connection at all times. The facial recognition software compares, in real time, a photo taken during clocking with stored images of the employee. Clockings are only accepted if there is a match and are backed up by geolocation data, providing an extremely reliable “there and then” attendance record proving identity, date, place and time.

Face Log can also create clockings through voice recognition and manual photo identification. These options work in the same way as the facial recognition system, with clockings only passed if staff are recognised by the software. There is a further option of speech activation, although this is not biometric and so does not confirm the identity of individual employees.

Geo Clock With Photo – the fast and portable clocking app for tablet and phone

This fast and convenient app works with Android and Apple operating systems on smartphones and tablets. Front and back cameras can be used and it can work offline as well as online, so it is ideal for both fixed and variable locations with inconsistent internet connectivity, such as building sites.

To create a clocking, the facial recognition software takes a photo of the employee with the device’s inbuilt camera and combines this with geolocation data, date and time. Clockings are always accepted, even if the device is offline, and a record is stored showing whether the employee passed or failed the identification. If there is no internet connection at the time of clocking, the photo is transferred to the server when the device is back online, or the next time a clocking is made, and an identification is made retrospectively.

What happens to the clockings?

Clockings from all our apps are converted into an instant employee attendance record, which is automatically sent to our web browser-based software supplied as part of the solution. You can then produce detailed or summarised timesheets across any period per employee and location, deduct unpaid periods and export any report into Excel at the touch of a button.

Find out more

easyLog offers a wide range of apps, attendance recording technologies and software. Talk to one of our team today on 01892 834406, request a callback using the form on the right or email us your enquiry.

 

Posted by administrator in Apple iPhone, Cleaning management, Clocking and employee attendance, Flexible working, Latest news, QR code and biometric clocking, Smartphone app, Time and attendance, Timesheets, 0 comments

Two-for-one app records visitor as well as employee attendance

 

Knowing which employees and visitors are in your building at any time is important, even in normal circumstances. In the present pandemic, however, this information – and the possible need for it to be available to health authorities in the event of local Covid-19 cases – has become a heightened issue for many more workplaces, including those with smaller numbers of staff.

easyLog, the innovative provider of low-cost attendance management and staff scheduling systems, has delivered yet again with a value for money, tablet-based attendance solution that records both staff and visitor arrival and departure data.

The system works with standard Android tablets, such as those made by Samsung and Asus, and a local wireless connection – or a SIM card if used on a remote site, for example in the building industry. The app enables both employees and visitors to record their attendance by presenting a tab for each: reducing investment in hardware and software while also simplifying implementation and operation.

Simple and accurate two-in-one attendance logging

Employees select their name from a dropdown list and are asked to enter a PIN as confirmation. They then indicate by clear buttons if they are starting or leaving work. The app confirms the name of the staff member and the date and time of attendance. Importantly, if the employee has made a mistake – for example, by recording another ‘in’ clocking when they are about to leave the building – the app will question their action and ask them to confirm if their attendance record is correct. A simple step that helps reduce management involvement and produces comprehensive timesheet reports accurately and swiftly.

Visitor details are entered prior to their visit through the e-Log timesheet software, together with the name of the person they are due to meet. As e-Log is a web browser-based software application this can be done on any device – PC, laptop, tablet or smartphone – with a connection to an internet browser. This enables easy access and last-minute adjustments to be made by busy managers who may have infrequent access to office administration systems.

On arrival, the visitor is presented with a dropdown list of visitors for that day from which they select their name to confirm their arrival and again on departure. Should the visitor not have been pre-registered, they can enter their name and who they are seeing using the on-screen keypad on the tablet. Visitor details are held in the software for future use thereby simplifying the process of arranging further meetings.

Low-cost solution includes our browser-based software

Prices start from just £20 plus VAT per month for an organisation employing up to 15 staff. This includes the app, e-Log timesheet and visitor software, supply of a managed cloud platform with daily backup (meaning you don’t need to worry about implementing the software on your own PCs or network) and installation. We even provide an on-line training session to show you round the software and help you get operational as quickly and smoothly as possible. And that monthly cost includes telephone access to our help desk in case you have any questions or technical issues in the future.

Innovative, simple, low-cost and easy to use. Why not call or email us for further information?

Posted by administrator in Business support, Care home management, Cleaning management, Clocking and employee attendance, Latest news, Time and attendance, 0 comments

Six steps to CQC-proofing your staff rota

smiling female carer with a resident

Setting the rota can be one of the most stressful and time-consuming managerial tasks, not least because ensuring a care home has adequate carers in place at all times is something that CQC inspectors will be looking at closely.

Suitable staff scheduling software can take a lot of the strain when it comes to creating a rota. Here are some of the many ways specialist solutions can help.

1. Ensuring cover is always available

One of the time-saving features of our scheduling software that customers depend on most is the ability to store employees’ regular hours on a rolling rota. There is no need to keep re-inputting data, the rota can be prepared as many weeks in advance as required and managers can see at a glance where shifts need to be filled. At the same time, staff can be confident of getting the shifts they want. When absences inevitably occur, the software can be used to find suitable cover quickly and easily, even at short notice. Employees can be filtered via criteria that determine their rate of pay, such as training, qualifications and seniority, so you can be sure of always having staffing levels that meet regulatory requirements without burning your budget.

When it comes to managing leave, easylog rota software can automatically check that the required cover is still available for a proposed period of absence.

2. Giving staff plenty of warning about their shifts

A reliable and timely method of informing staff about their shifts is essential for smooth continuity of care. By using our employee smartphone apps,  shift details can be sent from the main rota software direct to carers’ phones at the touch of a button as soon as the rota is set. Your carers can confirm the shift immediately, saving time and reducing the possibility of errors as shifts will always be available to view on the phone. Staff can also use the app for other routine tasks, such as managing leave and expenses and checking clockings against shifts, making associated admin faster and more efficient.

3. Comparing clockings with shifts

An integrated clocking system makes calculating pay simpler and more accurate and, more importantly from the CQC’s point of view, allows managers to show that no periods have been left uncovered. Our software can be used with any of our attendance options, from mobile phones and iPads to biometric handscanners, fingerprint readers and facial recognition devices.  We even have specialist electronic devices for monitoring night checks so you have a reliable record that routine but essential care tasks have been recorded.  To find the best match for your care home, just contact one of our team.

4. Providing adequate records

A further benefit of using specialist scheduling software is that a full record of the rota is available for CQC to inspect and can be retained for the statutory period without keeping multiple paper files. As well as saving space, this means records can be searched quickly and easily and electronic reports  generated as required.

5. Being able to show clients are receiving the right staff allocation

Supported living providers can prove care has been provided by allocating staff on the rota to individual or multiple service users. They can also show the local authority that the care it is paying for has been delivered through easily-generated reports and invoice clients directly from the software.

6. Using reports to improve service provision

The opportunity to produce reports is one of the key management benefits of a software-based rota. For example, shift and absence records can be used as an accurate input to staff supervisions and any problems can be pinpointed and acted upon – something that CQC inspectors like to see as evidence that fit and proper management is in place.

To find out more about our rota software and clocking options, or any other products, please request a call-back or contact us.

Posted by administrator in Care home management, CQC Inspections, Domiciliary care and supported living, Nursing home management, Rota software, Scheduling software, Time and attendance, Timesheets, 2 comments

10 ways Home Care Studio can make work – and life – simpler

When you’re choosing a home care system, the chances are you’ll have a long list of boxes that need to be ticked. But we know from talking to our customers that often it’s the less obvious features that prove most valuable in terms of saving time and making delivering quality care that little bit easier.

The following functions of our Home Care Studio software may not be top of your checklist – but we think that once you’ve tried them you’ll wonder how you ever managed without them.

  1. Reviewing care plans on the move – on a phone

Our Care-Logger app enables carers to carry out evaluations and assessments as well as view care plans and tasks associated with client visits wherever they are via their smartphone – even when there is no internet connection. It can also be used to view and manage rotas and as a clocking device for ultimate flexibility and convenience.

  1. Set an ideal rota

We know most providers like to send a familiar carer face to their service users – and that most carers want some certainty over their rota. So that’s where the ideal rota comes in. A powerful and flexible function that allows you to define carers’ regular visit routes and then use this as the basis for the weekly rota.

  1. Log client visits by mobile phone

When time is money, an accurate and cost-effective visit tracking system is essential. One that is proving particularly popular with our home care customers is visit logging by smartphone. Using QR codes (smart barcodes), NFC tags or GPS global positioning technology, all are simple to use, highly efficient and surprisingly inexpensive.

  1. Update records on the go

With our specially-designed care-Logger app, carers can make visit notes directly into client records using their phones – no uploading or transcribing required. And to save even more time and bother, you can easily set up existing assessments in Home Care Studio.

  1. It’s not just about home care…

Our Home Care Studio software has flexibility built in – which means it’s equally suitable for supported living and agency care providers. This is particularly useful for customers who have multi-faceted care businesses.

  1. Personalise your invoices

You can customise your company invoicing by adding your own logo and adjusting the layout, creating a consistent, professional look and feel across your paperwork.

  1. Easy access to policies and procedures

Our policies and procedures section means staff can quickly and easily find important information when they need it, saving time and helping to ensure best practice is adhered to at all times.

  1. CM2000 interface

Because we know that, in the real world, larger care organisations especially use a variety of management tools, we have made our software compatible with other leading providers, such as Care Management 2000 for smooth transitions between systems.

  1. Client contributions made easy

Our invoicing section takes into account different payment structures, including client contributions, saving time and reducing billing-related headaches.

  1. Reports with everything

Whatever kind of report you want and however you want it presented, you’ve got it. You can even access a mileage report from Google Maps if you want.

If you want to know more about our domiciliary care and supported living system or any of the points above, request a callback from one of our team or contact us by phone or e-mail.

Posted by administrator in Business support, Care record management, Care recording, Domiciliary care and supported living, Mobile worker tracking, Payroll analysis, Rota software, Scheduling software, 0 comments

5 ways our rota software can help you be more efficient

using our rota app on the move

You already know that a computerised electronic rota is quicker, easier and far more reliable than an old-style paper-based system – otherwise you wouldn’t be reading this. But you might not be aware that there are a number of spin-off benefits to our staff scheduling software that have a positive effect on other areas of your business. Here are just a few.

Take your office with you 24/7

Life, and work, doesn’t stop just because you are away from your desk. So we have developed versions of our software that enable you to access your staff rotas and other management tools, wherever you are and whenever you want. Our multi-platform, browser-based web solutions provide a cut-down version of our staff scheduling, attendance and other software for any type of mobile device, including smartphones. And for those who require full functionality while working on the move, we have powerful Android-based rota and timesheet solutions designed specifically for tablet computers.

Allocate staff according to budget

Staffing is probably one of your biggest costs, so you don’t want to waste precious resources by having the wrong balance of employees on your rota. With our staff scheduling software, you can set your budget and create a rota accordingly, so you are always on top of staffing levels – and costs.

Store a rolling rota

Save valuable time by storing employees’ regular hours on a rolling rota for as many weeks as you like. There’s no need to keep re-inputting data and staff can be sure they get the shifts they want.

Choose your clocking device…

Our software supports virtually all attendance devices and media, so all you have to do is find the right clocking technology for your business. From mobile phones and tablets to NFC, handscanners and biometric, our expert team can guide you through all the options and help you identify your perfect match.

…and payroll system

However simple or complex your clocking system and pay rates, our software has the functionality to import the data into your payroll application. Most major payroll systems are supported, including Sage, IRIS and Access.

To find out more about our staff scheduling software or any of the points above, request a callback from one of our team or contact us via phone or e-mail.

Posted by administrator in Business support, Cleaning management, Flexible working, Mobile worker tracking, Payroll analysis, Rota software, Scheduling software, Timesheets, 0 comments

5 hidden extras you get with care-Log+

A resident's life story record in a care home

A good care home management system covers all the essentials as standard – person-centred care plans, rota management, staff records and training, customisable reports and so on. But only the best comes with a range of special features that you didn’t know you needed – until you and your staff find yourselves depending on them every day.

easyLog’s care-Log+ software has been specially designed with input from care professionals to include little extras that help you get the job done easily and efficiently. Here are five of our favourites.

1 Life story – Our person-centred care records contain a Life Story section for storing family details, personal photos and other information, such as key life events, that can be used to form connections with your clients. It’s proved particularly useful in dementia care – especially when used by staff as a reminiscing aid on a tablet PC.

2 Risk-assessment scorecards – All assessment scorecards can be fully customised to accommodate your home’s way of working and changes over time, from modifying an individual question, response or score to adding completely new sections. Responses are colour coded using the traffic light system for clarity. And, of course, standard scoring tools are provided too.

3 Resident cash account – Financial record-keeping for your clients’ own funds, enabling you to keep track of their personal income and outgoings day-to-day.

4 Third-party document attachments – Save time on re-typing supporting information by simply attaching the original documents to your client’s record. All major formats supported, including Word and pdf. And you can do the same on your staff records with details such as CVs, disciplinary letters and so on.

5 Safeguarding section – Prove you’re consistently monitoring the wellbeing of those in your care with an auditable and automatically prompted review of the measures you have in place. The easy-to-use report generator allows you to present any data required in answering a CQC inspector’s question, from food consumed in the last week to activities undertaken since the start of the year. All queries can be answered quickly and simply, demonstrating the quality of care you provide.

To find out more about our care-Log+ care home system and how it can help your business, request a callback from one of our team or contact us by phone or e-mail.

Posted by administrator in Business support, Care home management, Care record management, Care recording, CQC Inspections, Nursing home management, 0 comments

Make your care home more efficient without compromising on care

carer using bodymap function on a tablet

With rising costs and an ever increasing administrative burden, it’s no wonder that the number of care homes going into administration has been rocketing.

Over the past three years, care home insolvencies have jumped by more than a third, according to Moore Stephens, with the number rising by nearly a fifth (18 per cent) in the year to September 2015. And the accountants suggest that the situation is likely to get worse as a result of financial pressures such as the introduction of the Living Wage, the cost of meeting increasing regulations and local authority spending cuts – the Local Government Association estimates that there will be a £2.9 billion annual funding gap in social care by the end of the decade.

Research by BBC Radio Four supports this view, indicating that a quarter of British care homes will go out of business within three years because they are not making enough profit.

Of course there is no quick and easy way to reduce running costs while maintaining high standards of care – but there are things you can do to make your working practices more efficient.

Choose the right technology for your care home

If you haven’t already invested in an electronic record system, do it now. It doesn’t have to cost a fortune and will soon pay its way in terms of time savings and greater accuracy and detail. Many suppliers, including easyLog, offer low cost monthly payments for software and services so there is no big capital outlay to strain already tight budgets.

A carefully-chosen solution tailored to your care home’s needs can transform the way you manage your business and how carers go about their daily tasks. Using tablet PCs to work on the move, for instance, helps carers spend more time caring and less time on admin by allowing them to record and view care records and shift notes as they go.

Be ready for a CQC inspection

This not only makes for a more efficient way of working but also ensures you always have a full audit trail and detailed care record reporting to hand, enabling you to answer quickly any information requests in a CQC inspection.

At the same time you can build and sustain a reputation for the quality of care in your area through the proactive management of care issues that your easyLog software highlights.

Use your rota to control costs

Implementing suitable staff scheduling software designed for care homes will make setting your rota quicker and easier. More importantly, it will help you control your staffing budget – so there are no unexpected staff costs through unnecessary headcount or overtime payments, for example.

Specialist software such as our care-Log+ package will also give you the option to streamline other staff management functions, such as training and HR records, through a simple but detailed personnel module.

To find out more about finding the most effective care record management system for your business, take a look at the care home section of our website or contact one of our team.

Posted by administrator in Business support, Care home management, Care record management, Care recording, CQC Inspections, Rota software, 0 comments

Five ways to build a better relationship with your care staff

smiling care worker in a care home

Being a carer is a tough job – which means that being an employer or supervisor of care staff can be tough too. But making sure your carers feel valued and supported isn’t difficult and will repay you many times over in terms of productivity, loyalty and overall performance.

Here are five simple tips for using your care management system to improve your relationship with your care staff – and make your care home a happier, more efficient place to live and work.

  1. Keep up to date with training

Regular training makes for confident, effective staff – so think of it as a necessity not a luxury. Use your care software to set reminders for training renewal dates, keep a record of training sessions and accommodate training in the staff rota. Find out more about managing training and your rota with care-Log+ here.

  1. Make use of time-saving technology

Tablet computers have transformed the way many of our care home clients manage their records. Staff like them because they make updating records and adding notes easier, while owners and managers like them because carers can make highly detailed records quickly, wherever they happen to be in the care home. Read more about our specially-designed care software for tablets.

  1. Give your staff the shifts they want

Allocating shifts at the last minute and failing to give timely information about the staff schedule are sure ways to create disgruntled carers. But if you use a suitable electronic rota system, giving staff the shifts they want and keeping them informed of any changes is simple. Find out more about how you can optimise your rota management techniques here.

  1. Run a mistake-free payroll

Sorting out errors in pay is irritating for your staff and wastes valuable time. And it’s often totally unnecessary. If you use a combined clocking and rota system you will have fewer mistakes – and much happier staff as a consequence. Read more about our wide range of staff clocking options for care homes and the benefits of integrating care-Log+ with your payroll software.

  1. Show staff you care

Little things like remembering birthdays and enabling staff to take the leave they want can make a big difference to morale. So make sure you keep the HR section of your care home software up to date – it’s a useful source of information for providing a personal touch.

Posted by administrator in Care home management, 0 comments

Record-keeping tailored to the needs of autistic service users – and their carers

autism logo image

Every person receiving care is unique, with individual needs and characteristics – and this is particularly true of those on the autism spectrum. That’s why it is essential that daily record-keeping is as flexible and detailed as possible, yet quick and easy for care staff to manage.

A good record-keeping system has many benefits for care staff, autistic service users and their relatives. It’s not simply about recording routine events, such as meals, toilet visits and scheduled activities – but an opportunity to collect and monitor important data that can be used to improve an individual’s daily care and quality of life.

Clear, regular and thorough records of a service user’s day-to-day activities are particularly useful in helping carers to:

  • Identify causes of current behavioural issues or new ones as they develop
  • Track progress of a particular behaviour and how it is being managed
  • Monitor the development of a skill or regular event

easyLog’s care-Log+ electronic record management system has been specially designed to be flexible and convenient. What this means in practice is that all the evaluation, assessment and care note functions are fully customisable so they can be tailored to meet each care home’s – or even client’s – requirements exactly. So whatever data you want to collect can be easily incorporated into the system.

What’s more, our software is ideal for use with tablet computers. So care staff can quickly and easily update records wherever and whenever is most convenient, making keeping full, accurate and timely records even more simple.

For more information about record-keeping with care-Log+, take a look at our website or contact one of our team via e-mail or phone.

Posted by administrator in Care home management, Care record management, Care recording, 0 comments

How to keep your home care staff happy by giving them the shifts they want – and you need

Setting a rota on a tablet computer

If you run a care agency, planning the rota is probably one of your least favourite jobs – it’s complicated, time consuming and often impossible to please every member of staff, no matter how hard you try. But creating an efficient and cost-effective staff rota does not have to be a headache-inducing chore.

easyLog’s home care software has been designed specially to help you plan a rota with your staff in mind. Our advanced rota facilities can ensure that staff are given adequate hours while guaranteeing that work is allocated in employee-friendly blocks. You can use the software to make sure that carers are not called back for a short evening shift after a long morning session, for instance, or even choose to avoid split shifts altogether.

And if you need to make last minute changes to the rota or schedule extra shifts for those that want them, that’s not a problem either. Our smartphone-based care and rota software provides up-to-date information ensuring all the information you need is always to hand, wherever and whenever you need it. Plus it has the advantage of keeping paperwork to a minimum.

Find out more about our specialist care home software here.

Posted by administrator in Business support, Domiciliary care and supported living, Flexible working, Rota software, Scheduling software, 0 comments

Are your older care home residents getting the nourishment they need?

breakfast

It’s National Breakfast Week, which is a timely reminder of the need for care home residents to enjoy a healthy, balanced diet – not only when they get up in the morning but throughout the day.

This is particularly important for older people, according to an expert on nutrition and catering for a leading care provider.

“During the night your glucose levels have plummeted. The brain needs glucose to function and low levels affect our cognitive abilities: in other words you’re not at your sharpest, which can lead to falls and mistakes,” he explains.

He also makes the point that many older people suffer from loss of appetite, so eating sufficient calories to keep healthy and well-nourished can be difficult. People with dementia are especially at risk, as they often have little interest in food and may end up losing weight.

Make sure your care home record-keeping cuts the mustard

easyLog care monitoring software can be used to highlight meal preferences and log food consumed as part of the standard nutritional care plan. Records can be accessed from standard computers or on the move with a tablet or laptop, so carers can check a client’s nutritional requirements whenever they want at the touch of a button or screen, helping to ensure no detail gets overlooked.

For more information on how our care monitoring software can improve your record keeping and deliver person-centred care, visit our care home management pages.

Posted by administrator in Care home management, Care record management, Care recording, Nursing home management, 0 comments

New web pages showcase re-launched cleaning management services

As a long-standing supplier of products and services to the contract cleaning industry, we understand that cleaning service providers are looking for convenience, efficiency and flexibility as well as excellent value for money – so we have freshened up our cleaning management web pages to make choosing the right solution quicker and easier.

Our improved web pages now show all available services in a clear and concise format with relevant links and screen shots. Two areas that are likely to be of particular interest are our various clocking devices, which can be used to track cleaner activity, and mobile apps that enable managers to estimate job costing and perform assessments and quality management on the move.

easyLog’s software suite for contract cleaners enables you to mix and match from the following management functions:

  • Ensure staff are arriving and leaving on time at unmanaged locations
  • Calculate time spent at each location and produce reports on total working hours over any period
  • Enable workers to log the cleanliness status of a site
  • Assess job times and costs using specialist options

All functionality is available on mobile devices or PC-based systems so you can choose whether to work on the move or from a desk.

Find out more on our re-launched contract cleaning software web pages.

Posted by administrator in Cleaning management, Clocking and employee attendance, Scheduling software, 0 comments

Care Recording: Be practical and clear for your care staff

One of the key benefits our care sector clients describe about their implementation of our care record management software is the facility to define their own recording phraseology for their care staff. On a practical level this feature means that the carer can be presented with recording options that are meaningful to them. This may be because the software is replacing previous manual documentation that has been used for many years or simply that the implementation has allowed the senior staff to present simplified expressions of more medical terms.

And practicality is key to the success our clients have seen in implementing care-Log+ especially in conjunction with the use of tablet PCs and the simplicity of the Carer App. This approach allows a care provider to capture the volume of recording that CQC Inspections now require. And because of the simple adaptation of technology that volume is achieved by the care staff as part of their usual care or shift notes regime.

As I mentioned earlier, the definition of the words that carers select is key. So a fluids chart could be defined in terms of millilitres or by ‘drunk whole cup’, ‘drunk half cup’, etc. Likewise a nutrition record can be phrased to include the option selected at any meal and the amount of food then consumed, such as ‘fully eaten’, ‘half eaten’, etc.

These recordings could be arranged in a single ‘nutrition’ or ‘fluid chart’ document (or evaluation record as it’s called in the software) or split across several documents organised by shift time. So for example, a carer could record the breakfast, mid-morning snack/drink and lunchtime intake in a shift note designed to record all activities from 8am to 2pm. The reporting options in care-Log+ enable a manager to collate all nutrition and/or fluid entries for any service user from any number of care recording documents into a single report. This becomes a vital tool during a CQC audit but also shows the practicality that was highlighted at the outset of this Blog. The main care recording documents can be organised to suit the needs of the service users and the care staff and do not have to be designed to second guess what questions a CQC Inspector may ask; if the recording has been done then the care-Log+ software can present the care records in any way required for audit purposes.

If you would like to discuss any functionality or issues raised in this blog please call one of our team on 01892 834406 or e-mail us on info@easylog.co.uk

Posted by administrator in Care home management, Care record management, Care recording, CQC Inspections, Domiciliary care and supported living, Nursing home management, 0 comments

CQC Inspections: It’s all in the recording…

Feedback from our care clients suggests that CQC Inspectors have focused on auditing the detail of residents’ nutrition and fluid intakes. And it appears that really does mean the detail with homes asked to present information for any requested period on the quantity of food and volume of drink consumed at each meal and break time.

For users of our care-Log+ care record management software that presents little problem. care-Log+ has definable shift notes that present a prompt to the carer and then offer multiple dropdown options for them to select from – together with the facility to add additional text if required. So a home might provide a morning shift note that includes options for a carer to record information about the morning drink such as ‘Fully Taken’, ‘Half Taken’, ‘Few Sips/Minimal’ and ‘Declined’.

Carers record this on a tablet PC which can be carried with them or placed conveniently around the home. In this example they would touch the ‘Morning Drink’ prompt and then touch the relevant dropdown option to record the care outcome. It takes seconds and provides instantly auditable records on the care the establishment is providing as every entry is time and date stamped and with the name of the person that made the recording.

Likewise at meal times carers can easily be prompted to record the details of the options selected and the quantity of portion consumed. Again this volume of recording is simply achieved, accurate and timely. Reports can then be run for any time period, any resident and for any option or combination of options (Morning Drink, Evening Drink, etc) across all shift notes. This functionality makes for a powerful tool in the face of an Inspection audit and records are generated with a simplicity of use that carers will take to instantly.

If you would like to know more about how our care-Log+ system can help you achieve accurate auditable care records for a CQC Inspection then please contact one of our team on 01892 834406 or e-mail info@easylog.co.uk

Posted by administrator in Care home management, CQC Inspections, Nursing home management, 0 comments

NFC tags making care home management easier than ever

We have written before about how technology is changing the working landscape, particularly mobile devices such as smartphones and tablet computers. And, as the use of tablets increases for care home evaluations and assessments, one of the trends we are seeing is more staff logging in to their devices with near field communication, or NFC, tags rather than conventional passwords.

Advantages of logging in with an NFC tag include:

  • Instant access without typing
  • Users cannot log in with another person’s password
  • Tablets can also be used to record attendance information, such as shift clock-in/out and breaks
  • Tags are available in many forms, including keyfob, adhesive label and wristbands

Using a tablet and NFC tag is also quicker and more convenient than having to remember and type in a password every time the employee needs to log in. Tags are particularly beneficial when the tablet software has timed out for security reasons because the user can easily log back in without having to re-enter a password, reducing timeouts to an absolute minimum.

For more information about using tablets and NFC tags to update care records and other client data on the move, please contact us.

Posted by administrator in Care home management, Domiciliary care and supported living, Nursing home management, 0 comments

Employee attendance management coming to a cloud near you

tablet-clouds-sml-crop

Soon managers will be able to monitor attendance, authorise hours and calculate pay for their mobile or office-based staff on the move and without any need for a PC whatsoever.

Our development team is currently building a web browser and Android version of our popular e-Log attendance management software  with Html5, CSS3 and PhoneGap development tools. This will allow our clocking management solutions to be operated on the cloud, anywhere and anytime – and with any kind of device.

Watch this blog for news of trial downloads in the near future.

Currently easyLog offers a range of staff clocking options using NFC-enabled Android tablets and phones.

Posted by administrator in Business support, Care home management, Clocking and employee attendance, Domiciliary care and supported living, Latest news, Payroll analysis, Rota software, Timesheets, 0 comments

Care plans that fit your service users and your staff

Anyone working in the care sector knows how vitally important a comprehensive and clear care plan is to the ongoing quality of care and well-being of the service user. A care plan is a document that must be understandable to the service user and their relatives as well as to the care team responsible for the delivery of its content. What’s more, under scrutiny from CQC, it is an auditable document on which an inspector will base his or her assessment of the quality of care provided and outcomes achieved.

Key to creating effective care plans is ensuring that they give relevant clinical detail together with the practical lifestyle and personal information required by the care staff – the definition of a good person centred care plan. So, when care providers consider computerising their care plans, do they seriously consider how service users’ care plans may change over time – or indeed changes in the type of care service that their organisation may in future provide?

Watch our video to see different care plan styles

Flexibility is crucial to achieve this. Our care-Log+ care home management software has always been designed around this principle but in the area of care plans – and in the hands of our users – it continues to deliver multiple styles of care plan across ever evolving types of care delivery. Take a look at the video from this link to see some of the variety of care plan styles that our care home clients use.

Posted by administrator in Care home management, Domiciliary care and supported living, Nursing home management, 0 comments

New web pages for community-based care providers

As you may know we recently gave our specialist product for domiciliary care and supported living providers, Home Care Studio, an overhaul – and now we have completed a revamp of our web pages for community-based care customers to match.

We have divided the section into two parts for simplicity, covering the Home Care Studio software and visit recording hardware options.

The Home Care Studio pages detail the six main features of the system: client records and care plans, rostering, payroll and invoicing, staff records and training, the easyLog care-Logger app and risk assessments. Each description includes sample screen images that can be expanded to full size with a click of a mouse so you can see how it all looks for yourself.

The visit recording pages cover three options popular with our domiciliary care and supported living customers: mobile phone and tablet-based devices, SIM-based devices and our range of specialist terminals for mobile workers.

You can find out more about our software and hardware products for community-based care providers by checking out the new pages. Alternatively, you can discuss the options with one of our team.

Posted by administrator in Clocking and employee attendance, Domiciliary care and supported living, Latest news, Mobile worker tracking, Rota software, Scheduling software, 0 comments

Work even more efficiently with new Home Care Studio

Domiciliary care and supported living providers should take note that we have given our specialist home care software a makeover so it’s now even more effective if you have smaller numbers of service users. We have also given it a new name – Home Care Studio

The areas we have upgraded are:

  • Rotas – we have made it easier to find staff to fulfil contracts by providing multiple rota views to meet a range of circumstances
  • Risk assessment screens – these now feature improved scorecards so you can add more details
  • Care screens – we have included social care and person-centred care planning to give a better all round picture of the service user as an individual
  • Reporting – this now offers the option of printing out care documents in part or full for greater flexibility
  • Ease of use – we have improved functionality for handheld devices, such as smartphones and tablets, so it’s easier to make initial assessments, log service user information, clock in and out and check rota information on the move

If you want to know more about how Home Care Studio can help you save time and provide higher standards of care, visit our domiciliary care and supported living web pages or contact us.

Posted by administrator in Domiciliary care and supported living, Rota software, Scheduling software, 0 comments

New clocking options pages reflect changing times – and technology

Not so long ago, for millions of workers clocking on (and off) meant inserting a piece of card into a mechanical timepiece – a system that was devised in the 19th century. In recent decades, technology has transformed the world of recording staff attendance, providing affordable options to suit all kinds of employers and workers – and the revolution is far from over.

Just as in other areas of our lives, mobile phones and tablet computers are playing an increasingly important role in attendance recording, while related technology, such as SIM-cards and near-field communication (NFC), is making traditional electronic terminals more versatile and cost-effective than ever. Even biometric devices, such as hand-scanners, have moved from the realms of science fiction to the everyday.

As a result of these developments, we have been rethinking our range of clocking devices and the way we present them on our website.

We have created a whole new section dedicated to clocking options, which breaks each type of terminal or device into these five categories:

  • Mobile phones and tablets – possibly the future of attendance recording, these devices are based on everyday Android mobile phones and tablets, making them a cost-effective, simple and extremely versatile option.
  • Hand-scanners and other biometric – high-tech but affordable kit that provides evidence of identity as well as time and date.
  • Fixed card and fob terminals – robust exteriors and lots of media options make these devices suitable for a wide variety of users and locations, including outside.
  • Fixed SIM-card based terminals – simple and inexpensive, these devices are ideal for employers who want clocking data to be transferred automatically from remote sites.
  • Specialist mobile worker devices – a range of low-cost devices, from i-Button activated wands and fixed terminals to an Android handheld with NFC.

You can browse the whole section from our new clocking options home page.

If you would like any help choosing the most appropriate clocking device for your situation, please contact us.

Posted by administrator in Clocking and employee attendance, Latest news, Mobile worker tracking, 0 comments

easyLog: Bringing further cost controls to your staff schedule

easyLog has introduced some significant functionality into its market-leading staff scheduling software module. Clients now have the option to enter daily predicted sales targets and then see an automatic projection of their anticipated profitability from the total number of hours on the rota and the employment wage costs for each day.

Although this feature would be welcomed by any type of business, it is especially helpful to easyLog’s growing number of clients in the retail and service sectors where daily wage costs are the biggest overhead and therefore the largest influence on bottom line profitability. The facility is incredibly easy to use. You simply enters your projected net sales and the software then displays the staff schedule hours total, the daily wage spend (based on the hours worked per person at their individual hourly rate held in the system) and daily wage spend as a percentage of projected sales. This latter statistic is often used to determine the manager’s budget for staff on any given day and is therefore especially useful.

An early and enthusiastic adopter

One early and enthusiastic adopter and user of this functionality is Jake Harris, owner of the busy Mokoko Coffee (formerly Jacob’s Coffee House) close to the main tourist attractions in Bath. “We operate on a daily budget, so we look at each day and work out when it’s going to get busy, when it’ll get quiet, when the peaks and lulls are likely to be, and how much money we are going to take,” Jake explains. “We needed the scheduling tool to be able to tell us what we would expect to spend on wages so we could make the necessary adjustments, such as shaving half an hour here, trimming an hour a day there.” Read our Mokoko Coffee case study here.

If you would like more information on easyLog’s range of staff scheduling solutions or wish to view the software, please contact easyLog on 01892 834406.

Posted by administrator in Business support, Flexible working, Latest news, Rota software, Scheduling software, 0 comments

Get your teeth into Android Lollipop

If you are thinking about upgrading your existing handheld devices, or are planning to start using smartphones and tablets for the first time, there’s no need to worry about running your easyLog rota management and staff scheduling software on your new hardware. All our apps have now been tested and are working on Android 5.0 Lollipop.

And remember, if you need any help and advice on choosing equipment, just give us a call. We’ll be happy to help.

Posted by administrator in Business support, Care home management, Latest news, 0 comments

Coming soon – new generation of NFC phone and tablet clocking terminals

Android-branded NFC tags and key fob

In a first for easyLog, we will soon be releasing a new generation of devices based on near field communications (NFC) technology, which will allow tablets and smartphones to be used as clocking-in terminals – and much more.

“This is a great step forward because it means we can supply an all-purpose reader built into an everyday device – a computer or phone – rather than one designed specifically for clocking in,” says easyLog’s Graham Rolando.

“It makes the technology more convenient and flexible and, at the same time, more cost-effective for our clients, which is something we think they will welcome.”

The easy-to-use and fully automated system operates on Android tablets and smartphones, turning them into fixed location clocking terminals or handheld devices carried by individual employees. It works in conjunction with special NFC-enabled tags, which come in a number of formats, including cards, key fobs and stickies.

The pack includes a master tag and user tags. Waving either type of tag near the device, or vice-versa, automatically invokes the software. A user tag will bring up a screen prompting for clock in or out. When an option has been selected, the device sends the record to the host computer. The master tag allows system administrators to configure the device and program user tags.

There are two handheld modes and one terminal mode:

  1. Software on smartphone with tag in fixed location (handheld mode 1) – suitable for domiciliary care or the cleaning industry
  2. Software on portable tablet with tag in fixed location (handheld mode 2) – suitable for night checks in care homes
  3. Software on fixed tablet with tags held by individual employees (terminal mode) – conventional staff clock-in

This product is available for order now. Tags can be configured with i-Button codes for seamless transition from the i-Button system.

Three further products based on this software will be available later this year:

  • NFC Employee Station – wave tag over device to see employee messages, rota and pay information (extension of terminal mode above)
  • NFC Care Room Checks – care records currently available via Care Logger automatically accessed in new front-end when tablet is presented to resident room tag
  • NFC Domiciliary Records – employees wave phone near service-user tag to display care requirements, visit information, care plans and risk assessments relating to the service user (extension of handheld mode 1 above)

For further information on any of our NFC products, please contact us.

Posted by administrator in Care home management, Clocking and employee attendance, Invoicing staff time, Latest news, Mobile worker tracking, Scheduling software, Timesheets, 1 comment

Windows 8 to revolutionise rotas

easyLog w8 rota app

Overlaying the ideal rota over the main rota

Touchscreen technology has already revolutionised mobile phones and will soon be coming to a desktop or laptop computer near you – which is why easyLog is shortly releasing a rota management app specifically designed for Windows 8 touchscreens.

The Windows 8 app has been created with speed and ease of use in mind. There are minimal menus and pop-ups and no setting-up screens are required, because the rota is based on existing e-Log+S core user functionality defined on the main system. So, whoever is setting the rota just selects the relevant job function and shift, then taps on where they want it to go.

As well as tablet PCs, the app can be run on a traditional PC – desktop or laptop – with a touchscreen monitor. Although the computer must have the Windows 8 operating system installed, the monitor does not need to be W8 compatible – a Windows 7-combatible monitor is equally suitable.

“We wanted to take advantage of the user-friendliness of touchscreen technology to make rota creation even easier for everyone – and the new Windows 8 environment has enabled us to do that,” explains easyLog marketing manager Nicola Clark.

“We realise that few of our clients are using tablets and other touchscreen devices right now. But it is the technology of the future and we strongly believe it will transform the way people use computers in their working lives in a very short time.”

easyLog’s W8 rota app at a glance

  • Designed to Windows 8 development guidelines
  • Can be used with touchscreen or mouse on W8 operating system
  • Ideal for Windows 7 compatible touchscreen monitors as well as tablet PCs
  • Minimal menus and pop-ups
  • Easy to operate for users of all levels
  • Works in conjunction with e-Log+S staff scheduling software
  • Fast connection to server by broadband to avoid Terminal Services and Citrix type environments

Please contact easyLog for more information about the Win 8 app. You can see more images of the W8 touchscreen rota on our Facebook page.

Posted by administrator in Latest news, Rota software, Scheduling software, 0 comments