This year marks an important milestone for easyLog – our 20th anniversary. Since the company began trading in January 2004 following a management buy out from Feedback plc, our software range and the technology underpinning it have changed almost unrecognisably. But our philosophy has remained the same – to listen to our customers and provide them with the software products they need to manage and grow their businesses.
The journey to QR code apps and facial recognition on a tablet
Over the past two decades we have seen many changes in our industry and are proud to say that we have been at the forefront of the evolution from dedicated hardware attendance devices, such as hand-scanner clocking terminals and PDAs integrated with desk-based software, to today’s use-anywhere browser and mobile-based solutions – which have made the most sophisticated and reliable staff management products available to even the smallest organisations on the tightest budgets.
One of the most significant landmarks over the past 20 years is undoubtedly the introduction of smartphone and tablet based clocking apps back in 2013. These early apps were based on reading NFC tags but, realising that this style of clocking would be the future of employee attendance recording, we quickly progressed to developing even more versatile and low-cost yet sophisticated options using emerging technologies, such as QR codes and biometric facial recognition running on tablet and mobile devices.
Together we’ve achieved a lot
None of this would have been possible without the close working relationship we have built with our many customers, who have inspired us to innovate and helped us to refine each new software product.
To find out more about our current product range, explore our web pages or talk to one of our team.
When you choose an easyLog attendance app you may think you are committing to a discrete solution to solve a specific business challenge – recording employees’ visits to a particular off-site work location, for example. But in fact you are opening the door to streamlining a wide variety of essential business functions, from everyday timesheet management to more specialised tasks, such as dealing with staff rotas and expenses, job pricing and monitoring, production line job recording and many other cost-sensitive operations.
Low-cost attendance apps that meet multiple challenges
Take employee attendance recording, for instance. Because our clocking apps use the same browser-based back-office software, two or more can be used alongside each other at different sites or even within a single location where there are workers with different attendance recording requirements.
This flexibility means that employers with larger or constantly mobile workforces can use clocking options that fulfil the individual needs of all their sites and workers, rather than settling for a less efficient one-size-fits-all solution. So office-based admin staff can clock in on a tablet, for example, while remote workers can use their smartphones to scan a QR to record their attendance on site – but all the records are managed via the same easyLog back office software.
One contract, many opportunities
The same flexibility applies across all our app products, saving our customers valuable time and subsequently money. As you might expect, easyLog’s wide range of attendance recording apps are designed to align neatly with our rota and HR software to make managing timesheets and pay even faster and more accurate. But you might not be aware that many of our apps have dual functions or can be customised with additional software modules to fulfil additional business reporting requirements.
Some of the versatile options currently in use include:
Visitor management and roll call modules – a useful add-on to a basic staff clocking solution
The Actions App module for monitoring tasks performed by remote workers, including optional note taking and feedback functions with photo upload
Job recording with QR codes – this app, which doubles as a clocking device, is for anyone who wants an accurate method of monitoring time spent on a particular manufacturing process or any other procedure that is used to calculate costs
Our Site Supervisor inspections and estimates manager – a module designed for cleaning and buildings maintenance contractors
Night checks – this simple QR code or NFC tag option is ideal for confirming that tasks are being done by security guards, construction workers, cleaners and other unsupervised employees, including carers
Care record management – a convenient note taking solution that provides a reliable record for inspecting authorities
Find out how to get more out of our apps
If you would like to know more about the mix and match opportunities provided by easyLog’s apps, contact our team.
A growing number of organisations, from care providers to cleaning and maintenance contractors, have told us that they would like a simple, reliable record of tasks performed by their remote workers – for their own peace of mind, or their clients’, or both.
So we have developed the Actions module – an app for smartphones and tablets (or laptop if you prefer) designed to enable workers to record on the spot that a specific job has been completed, quickly and easily. As well as sending evidence of completed tasks automatically back to the easyLog software, the Actions app supports a number of feedback options. These include commenting on the work carried out, uploading photos of the finished job and alerting managers if further work is required.
A convenient and flexible option for remote workers
The Actions app can be used anywhere with an internet connection, so is suitable for all kinds of worker, business and location. The app software is user definable and supports multiple action lists for each location, so information can be collected about different activities within one site or many. Tasks are presented clearly and simply and can be defined with standard review periods, such as daily, weekly, monthly or six-monthly.
The app can also display images with a prompt to show users the required activity or expected end result – ideal for inexperienced or unsupervised workers.
Suitable for all kinds of employee – including carers
The Actions app can be easily customised for care providers to provide a simple but effective method of recording work as it is being done – for inspecting authorities, for example. As well as updatable care records, it can be used to provide staff with all kinds of useful information, from service users’ next of kin and GP contact details to cleaning and room changing regimes.
Find out more
And, like all our software, the Actions module can be easily tailored to suit the particular business needs of individual organisations.
For more information about tailoring the easyLog Actions app to your organisations particular business requirements, talk to one of our team on 01892 834406 or request a callback using the form on the right. You can also watch a short video on the easyLog Actions module.
Last week’s Supreme Court ruling that employers are only required to pay night-time carers minimum wage rates for the hours that they are active, rather than the entirety of a sleep-in shift, will doubtless have caused a big sigh of relief in the care sector – not least because it has removed the prospect of huge back payments.
Calculating carers’ sleep-in pay just got more complicated
The subject of sleep-in pay has been ping-ponging around the courts since 2014. But although an overarching principle has finally been established, the devil is always in the detail – and employers are still left with a range of complicated options when it comes to paying carers for sleep-ins.
Rota software that handles the difficult calculations for you
Through long experience with clients in the supported living and residential care sectors, easyLog has developed functionally-rich rota software that takes the hard work out of paying staff at both single and hourly payment rates, even within an individual overnight shift.
The software supports pay schemes where carers are paid at different rates for working with more challenging service users and for working in more remote locations. And it’s all instantly calculated, clearly presented and exportable into a wide range of third party payroll software products, such as Sage and Xero.
Find out more
Please contact us if you'd like more information on easyLog's software for care providers or visit our dedicated web pages for supported living and care home operators.
Recording attendance presents a far higher risk of virus transmission if staff are sharing a traditional terminal – which provides businesses seeking a fraud-proof clocking method with a dilemma.
If a fingerprint or hand reader is used by everyone, a strict cleaning regime needs to be implemented to ensure the well-being of staff and maintain their confidence in a safe workplace.
Should a company decide to install a proximity card or tag-reading terminal to avoid physical contact, then more traditional concerns come into play – such as whether staff are swapping cards or tags to fraudulently record the attendance of a fellow worker who is not actually there.
easyLog has for some time offered its clients app-based attendance recording that converts an employee’s smartphone into a hygienic, safe and reliable clocking device. Low-cost and easily implemented, these apps have various features that prevent an employee from falsely recording their attendance, including identifying the GPS coordinates where the clocking was made and recognising if the time on the phone has been tampered with.
Now easyLog has moved this technology even further ahead with its Geo Clock With Photo app for Android and Apple smartphones. This app takes a photo – like a selfie – when an employee records their attendance and automatically verifies it as genuine by biometric facial recognition. It combines this function with geolocation data, so both identity and location are confirmed in one record, providing total assurance that the attendance record is genuine.
Also available for tablets
This app is also available for a tablet to allow a site supervisor to record the attendance of individuals as they arrive – thereby maintaining a safe and hygienic clocking process – or as a wall-mounted device for recording entry and exit from a site.
If you want to be sure that an attendance record is genuine or you maintain a site that demands very secure management of the personnel who are allowed in, easyLog’s Geo Clock With Photo app may be the low cost answer to your needs. And with contact limited to each handset user – or, in the case of a tablet, a particular supervisor – you can be confident that you are reducing the risk of spreading infection too.
Find out more
Contact one of our friendly team on 01892 834406, request a callback or email us your enquiry.
The business world emerging from the Covid-19 pandemic will undoubtedly be very different from the one that entered the crisis. It will be even more cost-conscious, given the additional overheads of making and keeping premises safe for employees and visitors, and staff will have a heightened awareness of hygiene, with frequently touched surfaces and equipment requiring regular and scheduled cleaning. Work is also likely to be more flexible in terms of where and when it is conducted, with split shifts and staggered start times – and, as a result, monitoring staff hours and calculating pay will be more complex and require greater input and control.
Smartphone attendance apps for the new normal
In line with our reputation for supplying low cost, robust and practical employee time management solutions, easyLog has ensured that its range of QR code-based attendance recording apps meet all the requirements of hard-pressed employers coming to terms with the new normal.
From just £20 per month plus VAT for a system covering up to 15 employees, staff can record attendance at a single or multiple sites using their own (or company-issued) smartphone and easyLog’s Location Clock App.
Simple to download from the major stores and install, the app automatically scans and recognises a QR Code that is defined per location. It converts this into an instant employee attendance record and sends this to the e-Log web browser-based software application supplied as part of the solution. This produces detailed or summarised timesheets across any period per employee and location, can deduct unpaid break periods and export any report into Excel for further analysis.
QR codes – the low-cost solution that covers all the bases
Low cost – just over £1 per month per employee for the cloud-based solution. easyLog provides software support as required, online training and daily backup. No up-front, one-off set up and training costs – everything you need is included in the monthly amount. The minimum contract length is 12 months with one-month cancellation. Simple, clear and straightforward.
QR codes are free to generate and download from many websites. Your only cost is the paper and ink for printing.
Hygienic – employees use a smartphone which is always under their control, so there are no health concerns about multiple staff touching an attendance recording device and how clean and safe that unit remains.
For more information about attendance recording with QR codes, you can read this case study.
Find out more
easyLog offers a wide range of apps, attendance recording technologies and software. Talk to one of our team today on 01892 834406, request a callback or email us your enquiry.
With the Covid-19 epidemic causing disruption and hardship to businesses across the UK, particularly in the hard-pressed care sector, we were pleased to be able to help one of our clients meet the challenge of extending their care services to six hotels being used as temporary overspill hospitals.
Salisbury-based care group Abicare called us after they were contracted to provide care staff for recuperating patients from hospitals across Hampshire and Dorset. The carers were needed to look after both Covid-positive and non-Covid patients who were being accommodated in empty local hotels operated by major chains.
“Because of the unique nature of the contract, Abicare needed us to make some tweaks to their HomeCare software app and import a lot of new data,” says easyLog development director James Clark.
“The changes we made were chiefly to enable care staff to make more notes to meet the differing care record needs of patients and, crucially, to track patient visits so appropriate hygiene procedures could be followed. We worked with Abicare over a weekend to create a new instance of the software and get it up and running as fast as possible. We are proud to say it is already in use in the new hotel ‘wards’.”
Find out more
For more information about our care systems, visit our website. Alternatively, contact one of our team for a chat.
One of the side-effects of the coronavirus pandemic is that we have all become much more aware of hygiene procedures, with government advice on hand washing and disinfecting surfaces with increased regularity becoming embedded in the routine of our daily lives.
This has caused our clients to consider the most effective way of cleaning their attendance recording hardware and so address employee concerns about the frequency with which this equipment is touched by multiple people.
Regular hand-washing is more important than ever
Like any hard surface – whether it be a door handle, desk or computer keyboard – germs can survive for a varying period of up to 72 hours after contact (source: www.gov.uk). We therefore recommend cleaning your clocking equipment more frequently using the usual recommended method while also encouraging employees to follow the government’s advice on washing their hands more often and for a minimum period of 20 seconds.
How technology can make staff clocking more hygienic
Before the current pandemic, a quick visual check or once weekly clean would have satisfied most staff that the contact they had with items in their work environment was perfectly safe. Understandably that view has changed and may well continue even after the threat from Covid-19 has been seen to pass.
In the belief that attitudes may fundamentally change on hygiene in the workplace, we have been asked by clients if options exist for equipment that requires no contact by the employee.
In short, there is no attendance hardware used by multiple staff that enables zero contact from the user. As a minimum, the employee will need to enter the in or out direction of their record. A face recognition terminal provides the facility to stand away from the hardware and thereby minimise contact with it while also offering the advantage of unique biometric recognition. A tablet running one of easyLog’s attendance apps will still require an employee to touch it but provides a flat surface that makes the cleaning process simple and efficient.
Our smartphone app means users do not have to share equipment
If staff members each possess a smartphone, easyLog offers options with easily downloadable apps that allow reliable and accurate attendance recording without recourse to equipment used by others. Of course, the practicality of this will depend on the workforce, the numbers involved and layout of the entrance area and specific clocking location.
These are all options that easyLog is happy to discuss now or in the post-pandemic, and probably more hygiene-conscious, world into which businesses will emerge. Until that time, please stay safe.
Setting the rota can be one of the most stressful and time-consuming managerial tasks, not least because ensuring a care home has adequate carers in place at all times is something that CQC inspectors will be looking at closely.
Suitable staff scheduling software can take a lot of the strain when it comes to creating a rota. Here are some of the many ways specialist solutions can help.
1. Ensuring cover is always available
One of the time-saving features of our scheduling software that customers depend on most is the ability to store employees’ regular hours on a rolling rota. There is no need to keep re-inputting data, the rota can be prepared as many weeks in advance as required and managers can see at a glance where shifts need to be filled. At the same time, staff can be confident of getting the shifts they want. When absences inevitably occur, the software can be used to find suitable cover quickly and easily, even at short notice. Employees can be filtered via criteria that determine their rate of pay, such as training, qualifications and seniority, so you can be sure of always having staffing levels that meet regulatory requirements without burning your budget.
When it comes to managing leave, easylog rota software can automatically check that the required cover is still available for a proposed period of absence.
2. Giving staff plenty of warning about their shifts
A reliable and timely method of informing staff about their shifts is essential for smooth continuity of care. By using our employee smartphone apps, shift details can be sent from the main rota software direct to carers’ phones at the touch of a button as soon as the rota is set. Your carers can confirm the shift immediately, saving time and reducing the possibility of errors as shifts will always be available to view on the phone. Staff can also use the app for other routine tasks, such as managing leave and expenses and checking clockings against shifts, making associated admin faster and more efficient.
3. Comparing clockings with shifts
An integrated clocking system makes calculating pay simpler and more accurate and, more importantly from the CQC’s point of view, allows managers to show that no periods have been left uncovered. Our software can be used with any of our attendance options, from mobile phones and iPads to biometric handscanners, fingerprint readers and facial recognition devices. We even have specialist electronic devices for monitoring night checks so you have a reliable record that routine but essential care tasks have been recorded. To find the best match for your care home, just contact one of our team.
4. Providing adequate records
A further benefit of using specialist scheduling software is that a full record of the rota is available for CQC to inspect and can be retained for the statutory period without keeping multiple paper files. As well as saving space, this means records can be searched quickly and easily and electronic reports generated as required.
5. Being able to show clients are receiving the right staff allocation
Supported living providers can prove care has been provided by allocating staff on the rota to individual or multiple service users. They can also show the local authority that the care it is paying for has been delivered through easily-generated reports and invoice clients directly from the software.
6. Using reports to improve service provision
The opportunity to produce reports is one of the key management benefits of a software-based rota. For example, shift and absence records can be used as an accurate input to staff supervisions and any problems can be pinpointed and acted upon – something that CQC inspectors like to see as evidence that fit and proper management is in place.
To find out more about our rota software and clocking options, or any other products, please request a call-back or contact us.
For most of us, summer is about sunshine, days out and getting away from it all for a week or two. But for employers it means more gaps in the rota to be filled and fewer staff willing and able to cover, plus additional complications when it comes to calculating pay. This is especially true of smaller employers and those in seasonal trades, who often find the holiday season the most stressful and exhausting time of the year.
Of course, scheduling software cannot take all the pressure out of summer staffing issues but chosen and used appropriately it can make life much simpler.
Dealing with the staff rota
The most pressing matter at holiday time has got to be ensuring you have enough people available at all times to keep your operation running smoothly. This is particularly challenging if your staffing requirements are variable at the best of times. But suitable rota software can really help – not only by alerting managers to potential gaps in the rota and providing suggestions for filling them but also allowing adjustments to be made quickly and easy, until the last minute if required.
easyLog rota software has in-built and optional features that take a lot of the stress out of managing holiday absences, no matter how complex your staffing levels. These include automatically checking that the necessary cover is available to meet your pre-defined staffing profile as soon as a leave request is submitted. Employees can also check their leave status and submit holiday requests directly to the software via their smartphones, freeing up admin time spent handling enquiries.
Calculating holiday pay
It is not just the rota that gets complicated in the holiday season – working out correct pay rates can cause a bit of a headache too. Among the issues you may need to take into account when calculating holiday pay are:
Staff who work variable roles, rates and/or shifts
Adjustments for overnights
Bank Holiday rates
Regular overtime – compulsory and voluntary
Routine out of hours work and on call shifts
easylog software can manage multiple pay rates, so calculating the correct rate of pay is simple. A Shift Analysis report, for example, automatically calculates an employee’s average pay per hour across any period. This can be used to determine the average hourly rate of the hours worked by casual and bank staff, for instance, and so the applicable pay rate for when they are on leave.
Managing leave requests
At this time of year, leave requests tend to come in thick and fast, often at short notice. And so time spent dealing with them also increases.
easylog rota software has a detailed holiday report that shows at a glance how much leave staff have already taken and what they have remaining. This is displayed in simple percentage terms, with a large negative percentage indicating they have a lot of holiday entitlement still to take and vice versa.
Employees can also use our rota app to check their holiday entitlement and book time off direct from their phones. The request goes directly to the main easylog rota software so admins can see at a glance if there will be cover available.
For more information on our rota and payroll reporting software and smartphone apps, please contact us or request a callback.
In the second of our series of blogs about asking employees to record their attendance using an app on their smartphone, we consider what security features to look for to prevent the possibility of staff dishonestly covering up lateness.
It’s an interesting observation that employers implement time and attendance systems principally to deliver two results: first, administrative time savings through automated calculation of timesheets and pay analysis and second, to improve the accuracy of recording their employee’s attendance.
On that latter point, the ultimate guarantee to prevent an employee fraudulently falsifying their hours is to use a biometric reader that recognises an individual by a unique part of their body, such as fingerprint, face or hand. However, many of our clients have small numbers of staff working irregularly at a number of sites where it would be uneconomic to justify the capital cost of such equipment at each location. In these situations, the low-cost alternative is to ask the employees to use their own or company-issued smartphone to record their attendance at each site. But without biometric safeguards, how can you be certain that the time clocking was generated by the registered user of the phone? That’s where easyLog has consulted with its growing number of users and delivered a solution that gives the employer confidence that any attendance record has been generated by the identified person.
So how does our app prevent clocking fraud?
Firstly, the app is used with QR codes, the latest generation of barcode representation. Generated from free-to-use websites, they can be printed and assigned to each location to uniquely identify the specific site. When the app is used it accesses the camera of the smartphone and the employee simply moves their phone over the code until an image is captured to record the date, time and location. The app also records the GPS reference at the point the attendance record was made. This is significant if an employee should have thoughts that they could photocopy the QR code – and then record their attendance from the comfort of their bed for example – as it will automatically be brought to the attention of their employer!
Within the easyLog software, each location is defined with a unique reference (used by the QR code) and also has their GPS latitude and longitude coordinates entered against it. So if the QR code is scanned from somewhere different to its defined location, the easyLog software will know and flag accordingly with a link to Google Maps to identify the actual location of the errant clocking.
Software that can’t be fooled
Secondly, the app records the date and time that the attendance record is sent to the back-office timesheet management software application. This may not seem immediately significant but if the employee has changed the time on their smartphone – moving it backwards to avoid being flagged as late or forwards to falsely claim overtime – then this will be detected by the easyLog software.
Thirdly, when downloaded the app automatically creates a unique ID reference for the individual smartphone. Again, in an online world familiar with website cookies, this may seem like normal practice. However, it provides another preventive measure against the dishonest employee who may be tempted to help a colleague who is running late.
As mentioned earlier, each employee is given a unique number to identify that it is them using the app each time – and they enter this in the app when they first use it. So what if they change that number to use their smartphone to clock in on behalf of a colleague? The software automatically identifies the phone used for each attendance record from the unique ID reference so if it finds clockings from two different employees but with the same ID then it will be raised with their manager to take appropriate action.
Peace of mind for employers
We hope the anti-fraud measures that we’ve included in the app won’t actually require use but unfortunately rogue staff do exist. Most importantly perhaps, easyLog can give the employer the peace of mind that their workforce is recording their attendance accurately, easily and with certainty – and at a price that is economic for any size of organisation.
If you would like to know more about these features, other apps in our range and the time and attendance and staff scheduling modules with which they integrate, please call on 01892 834406 or send us an email.
Whatever industry you are in or service your provide, you are probably finding that smartphones and tablets are increasingly finding their way into your working life – and are becoming just as indispensable as they are for social and leisure activities. The numbers speak for themselves.
Back in 2010, just a fifth of UK mobile phone users had a smartphone, according to eMarketer. Today, that figure is around 80 per cent. The trajectory of tablets has been even more rapid, with more than half of the adult population using one regularly by 2015 – up from a third in two years.
Harnessing the popularity of smartphones and tablets
Although it’s impossible to predict the future of emerging technology trends, we could see early on that mobile devices were going to have a major impact on the management of everyday tasks – and so easyLog began developing convenient app versions of key products from the start.
Initially we focused on apps for Android devices to keep costs down for customers. But as more people began using Apple and Windows devices, we have been able to offer more apps for iOS and Windows Mobile – such as our highly successful multi-location geolocation and QR code staff clocking app, Locate and Clock.
The popularity of these time-saving and simple-to-use apps has inspired easyLog developers to create smartphone and/or tablet versions of several of our other flagship products and increase the functionality available of apps already in the marketplace.
Expanding our app functionality and product range
The Care Logger smartphone app, for example, which is designed for domiciliary care staff, will soon be released with the option for carers to view their rotas, clock-in and view call information. Meanwhile, managers will be able to use the same app to schedule and reschedule calls.
We also have a remote clocking app in the pipeline that is appropriate for a wide range of business sectors. As always we are guided by making routine and complex tasks as quick and easy to perform for everyone involved, saving employers time and money. The move to mobile has really been something of a revolution for us and our customers and we don’t see any sign of it slowing down yet.
With cash-strapped councils scrutinising ways to save money, care contract negotiations have become an even greater battleground where, among other things, service providers are being pushed to be more flexible in their charge structures. That means implementing multiple charging bands, which in turn means increasingly complex invoice calculations for managers – and more headaches.
To meet the financial demands of the care commissioners, evidence suggests care providers are being asked to accept a number of different charge rates for bands of hours in the day or group of days during the week over which they are providing care services. This means they can find themselves applying multiple rates for morning, afternoon and night care provision and, in some cases, additional rates for Saturday and Sunday.
The result is an administrative nightmare, with potential for miscalculations, loss of revenue and delayed payments affecting cash flow – unless you have suitable software in place.
Multiple charge rates are dealt with in seconds
For less than the cost of a tank of petrol a month, easyLog’s Home Care Studio software takes the hard labour out of your service’s admin and record keeping. Multiple charge rates can be defined and applied in seconds, along with multiple pay rates per employee if required. So you can be confident that funder invoices together with payroll are calculated accurately and efficiently.
And with other functionality including care planning and risk assessments records, personnel management incorporating comprehensive training and supervisions facilities and a variety of electronic visit recording options, there’s never been a more relevant time to explore what easyLog could offer your business.
To find out more about our specialist software for community care providers, visit our dedicated domiciliary care website or request a callback from one of our team.
When you’re choosing a home care system, the chances are you’ll have a long list of boxes that need to be ticked. But we know from talking to our customers that often it’s the less obvious features that prove most valuable in terms of saving time and making delivering quality care that little bit easier.
The following functions of our Home Care Studio software may not be top of your checklist – but we think that once you’ve tried them you’ll wonder how you ever managed without them.
Reviewing care plans on the move – on a phone
Our Care-Logger app enables carers to carry out evaluations and assessments as well as view care plans and tasks associated with client visits wherever they are via their smartphone – even when there is no internet connection. It can also be used to view and manage rotas and as a clocking device for ultimate flexibility and convenience.
Set an ideal rota
We know most providers like to send a familiar carer face to their service users – and that most carers want some certainty over their rota. So that’s where the ideal rota comes in. A powerful and flexible function that allows you to define carers’ regular visit routes and then use this as the basis for the weekly rota.
Log client visits by mobile phone
When time is money, an accurate and cost-effective visit tracking system is essential. One that is proving particularly popular with our home care customers is visit logging by smartphone. Using QR codes (smart barcodes), NFC tags or GPS global positioning technology, all are simple to use, highly efficient and surprisingly inexpensive.
Update records on the go
With our specially-designed care-Logger app, carers can make visit notes directly into client records using their phones – no uploading or transcribing required. And to save even more time and bother, you can easily set up existing assessments in Home Care Studio.
It’s not just about home care…
Our Home Care Studio software has flexibility built in – which means it’s equally suitable for supported living and agency care providers. This is particularly useful for customers who have multi-faceted care businesses.
Personalise your invoices
You can customise your company invoicing by adding your own logo and adjusting the layout, creating a consistent, professional look and feel across your paperwork.
Easy access to policies and procedures
Our policies and procedures section means staff can quickly and easily find important information when they need it, saving time and helping to ensure best practice is adhered to at all times.
CM2000 interface
Because we know that, in the real world, larger care organisations especially use a variety of management tools, we have made our software compatible with other leading providers, such as Care Management 2000 for smooth transitions between systems.
Client contributions made easy
Our invoicing section takes into account different payment structures, including client contributions, saving time and reducing billing-related headaches.
Reports with everything
Whatever kind of report you want and however you want it presented, you’ve got it. You can even access a mileage report from Google Maps if you want.
If you want to know more about our software for care providers or any of the points above, request a callback from one of our team or contact us by phone or e-mail.
If there’s one thing we can be sure about following the Brexit vote, it is uncertainty. None of us knows for sure what the coming months and years will bring, despite all the claims and counter claims. But when it comes to the European working time directive, it seems fair to say there will be no change soon because the UK already has an opt-out of the 48-hour week.
While this means there is no urgent need to rethink your staff scheduling system, it’s a good time to make sure you are prepared for any changes when they do come.
Having the right staff management system in place will help you ensure you have the optimum number of staff on your rota to keep your business running smoothly while controlling contracted hours, so you can keep costs down and service levels up.
Add to that the benefit of detailed budgeting, invoicing and payroll reports that can be tailored to your needs and you have all you need to keep a check on your staffing expenditure.
With an easyLog system, you also get a range of extra management tools that help streamline virtually all aspects of staffing, from training to HR and personal record keeping.
At easyLog, one of our defining principles is to help our customers benefit from the latest technology, whatever their size and way of working. As a result of a number of industry developments, including a significant reduction in the price of cloud server options and an increase in broadband speeds nationally, we are now pleased to be able to offer an expanded range of cloud-based facilities.
This means we have options to suit every type of hosting and server set-up and can provide high quality cloud services for almost every budget – in keeping with our principles.
Broadly, there are three main hosting models:
We can install easyLog software on your self- or externally-managed cloud server
We can manage your easyLog software and related functions on your cloud server
We can provide a full hosting and management service through our own servers
To discuss the different options and their relative benefits to your organisation, please contact one of our team or request a callback.
If you run a care agency, planning the rota is probably one of your least favourite jobs – it’s complicated, time consuming and often impossible to please every member of staff, no matter how hard you try. But creating an efficient and cost-effective staff rota does not have to be a headache-inducing chore.
easyLog’s home care software has been designed specially to help you plan a rota with your staff in mind. Our advanced rota facilities can ensure that staff are given adequate hours while guaranteeing that work is allocated in employee-friendly blocks. You can use the software to make sure that carers are not called back for a short evening shift after a long morning session, for instance, or even choose to avoid split shifts altogether.
And if you need to make last minute changes to the rota or schedule extra shifts for those that want them, that’s not a problem either. Our smartphone-based care and rota software provides up-to-date information ensuring all the information you need is always to hand, wherever and whenever you need it. Plus it has the advantage of keeping paperwork to a minimum.
Find out more about our rota management software by talking to one of our team.
It’s not long until April and the introduction of the National Living Wage, when virtually all employees aged 25 and over will be entitled to at least £7.20 per hour. For employers working to a tight budget, that means either gritting your teeth and upping the wages bill or juggling your rotas to keep staffing costs down.
Whichever you choose, controlling wage costs by selecting the right staff for the most appropriate job function has never been more important – and neither has having flexible and efficient rota management software.
easyLog’s scheduling system can take the hard work out of organising your rota with a helpful budgeting facility. This enables you to set your rota quickly and easily by filtering workers via factors that determine their rate of pay, such as training, qualifications and seniority.
Clocking in (and out) with a smartphone just got as easy as scanning a tin of beans at the supermarket with the addition of a QR code option in our multi-platform employee clocking app.
QR, or quick response, codes are the 21st century version of the barcode. Developed for their readability and superior data storage capacity, they comprise a number of square black dots arranged on a white background across a square grid. The QR code image is easy to produce and can be placed on a sticker or in a folder, for example, so it can be used in a wide variety of locations.
QR codes can now be read and interpreted via smartphones simply by pointing the phone’s camera at the image. The location data read is then sent back to the host with timestamp and phone id, making QR codes an extremely versatile alternative or addition to the other location services provided on our clocking app.
Like the other staff clocking options on the app, clocking via QR code has been tested on Android, iOS and Windows phones.
Find out more about our QR code attendance apps on our employee clocking web page or by requesting a callback.
With new guidelines recommending that home care visits to the elderly should last a minimum of 30 minutes, it’s more important than ever to have a simple and dependable staff clocking system and effective rota management software.
The guidance, developed by the National Institute for Health and Care Excellence (NICE), does allow for shorter visits but only if they are not the main visit of the day – for example, a follow up to check if a client has taken medicine. It also includes taking steps to ensure that clients know their carers by trying to use the same ones whenever possible and letting clients know in advance if their carers are likely to be late or not turn up.
To find out more about our wide range of attendance monitoring and staff scheduling systems and how they can help you meet the demands of this new gold standard for home care, visit our web pages using these links or contact us for further information.
Britain’s growing demand for carers has been called a workforce time-bomb – and industry experts have suggested that one of the best ways of diffusing it is to recruit more men.
Currently more than 80 per cent of carers – four in every five – are women and just 16 per cent are men. This figure has remained static since 2012, despite an increasing number of men needing care into old age.
“When it comes to personal care in particular, some men prefer this to be done by a male rather than female,” says Professor Martin Green, chief executive of Care England.
But men are often prevented from becoming professional carers by entrenched perceptions, he adds.
“The problem is people always see caring roles as being female roles. We need to make society understand that everyone has the potential to be carer.”
A recent report by the International Longevity Centre UK and care charity Anchor predicts that one million new care roles will be needed by 2025 to meet rising demand and currently unmet need. Over the same period, the number of people of working age is expected to rise by just 2.5 million.
easyLog is now on Pinterest, so you can browse a selection of our care management products and time and attendance devices then pin your favourites to your own boards and share them with colleagues. You can also follow us so you will be the first to see new additions to our boards.
easyLog will shortly release a new multi-platform clocking app with a variety of data location options – making staff attendance monitoring with a smartphone more versatile than ever and suitable for an even wider range of employers.
The app uses a location services library, which means it can access data from a number of location-identifying sources. When employees clocks in – or out – with a smartphone, the location of the device can be obtained from any of the following, if available:
GPS
Network IP address location
Wifi address location
GSM network IDs
Location info will be logged along with date, time and device ID, along with any optional employee and client details selected.
Data can be sent to the chosen server immediately or held for subsequent download. Following download, a server timestamp will be added to the data and, if required, the location can be confirmed by postcode or address, or checked against existing client locations.
Our new app will supersede the existing Android-only location app.
Responding to client requests, easyLog will be introducing a comprehensive range of on-line training videos on its care record management software during this Summer. These videos are designed to help care staff quickly get to grips with the main functionality of the product such as creating care plans and evaluating them, completing risk and health assessments and handling other care-related information about a service user like activities calendars, body maps and recording drug administration.
The idea behind the videos is to provide a comprehensive training resource that is independent of the senior system administrator staff that have been responsible for configuring and implementing the software initially. In this way care staff can review and learn functionality quickly without needing to interrupt or book time with the small number of managerial staff that possess the overall system knowledge and detail of its day-to-day functionality. As such this creates a win-win for the overall care team with both carers and their managers able to focus time on the specific training that they will need to operate the system from their own perspective.
The first on-line videos are set to appear later this month with a full set in place by the close of August.
Employers looking for simple but versatile rota or care management software that can be used across multiple locations should consider easyLog’s latest range of cloud server-based options.
Designed to let users make connections to other sites via the internet more easily without the investment of a big IT infrastructure, these options use Windows Remote Desktop Services to distribute our care-Log+ care home system, Home Care Studio supported living solution and e-Log rota management software as remote applications.
Active Directory integration is also available for customers wanting to run easyLog products on existing Windows cloud hosting packages.
Benefits of switching to cloud-based systems include:
Small IT infrastructure required
Easy to share data and applications across several sites
Suits people working in different locations
Our cloud server-based options are available alongside web browser based applications and handheld apps to give a comprehensive range of solutions for people who need to work on the move.
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