QR code and biometric clocking

Latest developments and attendance recording options using QR codes and biometric technology, including fingerprint and hand scanning and facial recognition.

Facial recognition – for hygienic and fraud-proof staff clocking

 

Recording attendance presents a far higher risk of virus transmission if staff are sharing a traditional terminal – which provides businesses seeking a fraud-proof clocking method with a dilemma.

If a fingerprint or hand reader is used by everyone, a strict cleaning regime needs to be implemented to ensure the well-being of staff and maintain their confidence in a safe workplace.

Should a company decide to install a proximity card or tag-reading terminal to avoid physical contact, then more traditional concerns come into play – such as whether staff are swapping cards or tags to fraudulently record the attendance of a fellow worker who is not actually there.

App-based attendance recording: low-cost, hygienic, tamper-proof

easyLog has for some time offered its clients app-based attendance recording that converts an employee’s smartphone into a hygienic, safe and reliable clocking device. Low-cost and easily implemented, these apps have various features that prevent an employee from falsely recording their attendance, including identifying the GPS coordinates where the clocking was made and recognising if the time on the phone has been tampered with.

Now easyLog has moved this technology even further ahead with its Geo Clock With Photo app for Android and Apple smartphones. This app takes a photo – like a selfie – when an employee records their attendance and automatically verifies it as genuine by biometric facial recognition. It combines this function with geolocation data, so both identity and location are confirmed in one record, providing total assurance that the attendance record is genuine.

Also available for tablets

This app is also available for a tablet to allow a site supervisor to record the attendance of individuals as they arrive – thereby maintaining a safe and hygienic clocking process – or as a wall-mounted device for recording entry and exit from a site.

If you want to be sure that an attendance record is genuine or you maintain a site that demands very secure management of the personnel who are allowed in, easyLog’s Geo Clock With Photo app may be the low cost answer to your needs. And with contact limited to each handset user – or, in the case of a tablet, a particular supervisor – you can be confident that you are reducing the risk of spreading infection too.

Find out more

Contact one of our friendly team on 01892 834406, request a callback using the form on the right or email us your enquiry.

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Facial recognition apps make clocking in as easy as taking a selfie

 

When it comes to attendance recording, few options are more foolproof than biometric devices. But even low-cost fingerprint readers and hand scanners require a level of up-front investment that may be beyond some employers – especially in the current economic climate. But if you want the rigour of biometric staff clocking without the hassle of dedicated devices, there is an answer and it is literally staring you in the face – an easylog facial recognition app for tablet or smartphone.

Evidence of identity that cannot be faked

Our facial recognition attendance apps are particularly useful because they provide evidence of the identity of an employee making a clocking, along with  time, date and geolocation data – so it is impossible for someone to clock in on somebody else’s behalf or from a different location. They are simple to use and install and can be downloaded from the Google and Android online stores, just like any other app.

easylog is currently offering two flexible facial recognition clocking app options – Face Log and Geo Clock With Photo – although we are constantly developing our attendance software range.

Face Log – the always on, fixed clocking option for tablets

This clocking app is for Android tablets and uses the front camera, so we recommend it is wall-mounted for convenience and security. As it is always online, it requires a reliable internet connection at all times. The facial recognition software compares, in real time, a photo taken during clocking with stored images of the employee. Clockings are only accepted if there is a match and are backed up by geolocation data, providing an extremely reliable “there and then” attendance record proving identity, date, place and time.

Face Log can also create clockings through voice recognition and manual photo identification. These options work in the same way as the facial recognition system, with clockings only passed if staff are recognised by the software. There is a further option of speech activation, although this is not biometric and so does not confirm the identity of individual employees.

Geo Clock With Photo – the fast and portable clocking app for tablet and phone

This fast and convenient app works with Android and Apple operating systems on smartphones and tablets. Front and back cameras can be used and it can work offline as well as online, so it is ideal for both fixed and variable locations with inconsistent internet connectivity, such as building sites.

To create a clocking, the facial recognition software takes a photo of the employee with the device’s inbuilt camera and combines this with geolocation data, date and time. Clockings are always accepted, even if the device is offline, and a record is stored showing whether the employee passed or failed the identification. If there is no internet connection at the time of clocking, the photo is transferred to the server when the device is back online, or the next time a clocking is made, and an identification is made retrospectively.

What happens to the clockings?

Clockings from all our apps are converted into an instant employee attendance record, which is automatically sent to our web browser-based software supplied as part of the solution. You can then produce detailed or summarised timesheets across any period per employee and location, deduct unpaid periods and export any report into Excel at the touch of a button.

Find out more

easyLog offers a wide range of apps, attendance recording technologies and software. Talk to one of our team today on 01892 834406, request a callback using the form on the right or email us your enquiry.

 

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Clocking in with a QR code: cheaper than chips!

 

The business world emerging from the Covid-19 pandemic will undoubtedly be very different from the one that entered the crisis. It will be even more cost-conscious, given the additional overheads of making and keeping premises safe for employees and visitors, and staff will have a heightened awareness of hygiene, with frequently touched surfaces and equipment requiring regular and scheduled cleaning. Work is also likely to be more flexible in terms of where and when it is conducted, with split shifts and staggered start times – and, as a result, monitoring staff hours and calculating pay will be more complex and require greater input and control.

Smartphone attendance apps for the new normal

In line with our reputation for supplying low cost, robust and practical employee time management solutions, easyLog has ensured that its range of QR code-based attendance recording apps meet all the requirements of hard-pressed employers coming to terms with the new normal.

From just £20 per month plus VAT for a system covering up to 15 employees, staff can record attendance at a single or multiple sites using their own (or company-issued) smartphone and easyLog’s Location Clock App.

Simple to download from the major stores and install, the app automatically scans and recognises a QR Code that is defined per location. It converts this into an instant employee attendance record and sends this to the e-Log web browser-based software application supplied as part of the solution. This produces detailed or summarised timesheets across any period per employee and location, can deduct unpaid break periods and export any report into Excel for further analysis.

QR codes – the low-cost solution that covers all the bases

  • Low cost – just over £1 per month per employee for the cloud-based solution. easyLog provides software support as required, online training and daily backup. No up-front, one-off set up and training costs – everything you need is included in the monthly amount. The minimum contract length is 12 months with one-month cancellation. Simple, clear and straightforward.
  • QR codes are free to generate and download from many websites. Your only cost is the paper and ink for printing.
  • Hygienic – employees use a smartphone which is always under their control, so there are no health concerns about multiple staff touching an attendance recording device and how clean and safe that unit remains.

For more information about attendance recording with QR codes, you can read this case study.

Find out more

easyLog offers a wide range of apps, attendance recording technologies and software. Talk to one of our team today on 01892 834406, request a callback using the form on the right or email us your enquiry.

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